We are excited to hold the 2021 Flavors and Fragrances Conference at the InterContinental Washington D.C. - The Wharf in Washington, D.C., from Oct. 11 - 12, 2021, and Oct. 13-14, 2021.
While the 2021 conference presents us with the opportunity to get back to business, we recognize that this year will be a little different. We must start with an acknowledgement that the situation remains fluid and subject to change as circumstances, such as governmental recommendations, vaccination rate, and other factors, dictate. Attendee safety is our top priority. The InterContinental Washington D.C. - The Wharf Hotel has been following procedures and protocols developed in consideration of guidance and information shared by the World Health Organization (WHO), Centers for Disease Control and Prevention (CDC), and local government requirements and guidance.
Attendance at the 2021 Food Contact Conference and 2021 Food Contact Training Events is subject to compliance with state and local, Smithers, and event venue policies, procedures, and safety recommendations. Including, but not limited to, wearing a mask, physical distancing, and retreating immediately if feeling unwell or showing symptoms.
Smithers will require all attendees to confirm that you are not displaying symptoms of COVID-19 and have not recently been exposed to anyone who tested positive. If you do have symptoms or have been exposed, you are not permitted to attend and registration will be refunded, or you can opt to attend the livestreamed virtual sessions. Please ensure that you have reviewed any advisories or restrictions that may be in place for travel to the United States and for travel to Washington, D.C.
To encourage a safe and successful conference, below are some of the COVID-19 protocols that you can expect to see on site:
Please be advised that a risk of exposure to COVID-19 exists in any event or public space, including 2021 Food Contact Conference and 2021 Food Contact Training Events. Prior to purchasing a ticket for and attending 2021 Food Contact Conference and 2021 Food Contact Training Events, please ensure you have read the latest CDC Guidelines for Prevention.
By attending 2021 Food Contact Conference and 2021 Food Contact Training Events you acknowledge this inherent risk and, as a condition of entering 2021 Food Contact Conference and 2021 Food Contact Training Events, you acknowledge, understand, and confirm each of the following in accordance with applicable health guidelines:
Please do not enter 2021 Food Contact Conference and 2021 Food Contact Training Events or the event hotel if you cannot confirm all of the above criteria. If at any point during your time at 2021 Food Contact Conference and 2021 Food Contact Training Events you do not meet all of the above criteria, you will be required to isolate and may be relocated or asked to leave at the sole discretion of conference and venue management.
Additional resources discussing health and safety protocols:
Additional resources from the CDC
What safety measures are enforced at the city?
Please read here for the most current Washington, D.C. guidance.
Will I need to wear a mask? Will I need to wear a mask if I'm vaccinated.
U.S. locations with no state or local mask requirements - revised policy. In conference and meeting locations where the state or local jurisdiction does not have a mask mandate, we will allow attendees who are fully vaccinated to enter the conference without a face mask or face shield. We will not require proof of vaccination, but we ask for attendees’ responsible and respectful cooperation with this revised policy. Smithers continues to recommend that all attendees, especially those who are at higher risk, wear a mask or shield.
U.S. locations with state or local mask requirements - no policy change. In conference and meeting locations where the state or local jurisdiction does have a mask mandate, we will follow the state or local regulations and continue to require attendees to wear a face mask or face shield. Children under the age of 2 are exempt.
What safety measures are taken for food served at the event?
Individually plated food will be provided. Attendees may remove their masks while actively eating and drinking, with appropriate social distancing in effect.
If I’m traveling from outside of the United States, is a negative COVID-19 test required?
Starting January 26, 2021, the U.S. government will require all international airline passengers to show proof of a negative COVID-19 test before boarding flights to the U.S. We will continue to update these FAQs as more information about international travel becomes available, however, please monitor the US Department of State website and the CDC website for official guidance.
How can I participate in the convention if I can’t travel?
Register to attend the conference virtually! We've made it possible for you to participate in the live event from anywhere. The conference will be live streamed on the online platform, so you can submit your questions in real-time! Plus, come back later to view recordings of presentations you missed. Connect with attendees and take advantage of networking opportunities on the innovative platform.
What if I feel unwell while I’m at the conference?
Please do not come to the conference meeting space if you develop symptoms associated with COVID-19, which include fever, cough, shortness of breath, among others. If you begin experiencing symptoms at any time, alert the conference organizers immediately and self-quarantine. You can e-mail the conference coordinators at KNewsome@smithers.com. Your conference registration will allow you to attend livestream sessions online, so you can participate virtually.
Will Organizers test all attendees and staff for COVID-19 before they can enter an event?
CDC does not recommend testing all attendees and staff before allowing them to enter. Testing all event attendees and staff for COVID-19 before allowing them to enter the venue has not been systematically studied. It is unknown if entry testing at event venues provides any additional reduction in person-to-person transmission of the virus beyond what would be expected with other preventive measures (such as social distancing, wearing cloth face coverings, hand washing, enhanced cleaning and disinfection).
CDC does recommend conducting health checks such as temperature screening and/or symptom checking of staff and attendees safely and respectfully, and in accordance with any applicable privacy laws and regulations.